How do I Run Queries in Microsoft Access?

Running queries in Microsoft Access allows you to retrieve and analyze data from your database. In this step-by-step guide, we will walk you through the process of running queries in Microsoft Access.

Step 1: Launch Microsoft Access and Open Your Database

  • Click on the Microsoft Access icon on your desktop or search for it in the Start menu to launch the application.
  • Open the database that contains the table(s) you want to run queries on.

Step 2: Navigate to the “Queries” Tab

  • In the main navigation pane, click on the “Queries” tab.
  • This will display a list of existing queries in your database.

Step 3: Create a New Query

  • Click on the “New” button in the Queries tab to create a new query.
  • This will open the Query Design view.
Query Design

Step 4: Select Tables to Query

  • In the Query Design view, click on the “Add Tables” button to select the table(s) you want to run queries on.
  • Select the desired table(s) from the list and click on “Add“.
Add tables to query

Step 5: Specify Query Criteria and Fields

  • In the Query Design view, you can specify the criteria for your query.
  • Click on the fields you want to include in the query to add them to the query design grid.
  • Set the criteria for each field by specifying conditions, such as “Equals“, “Greater Than“, or “Contains“.

Step 6: Run the Query

  • Once you have set up the query criteria and selected the fields, click on the “Run” button in the Design tab.
  • The query results will be displayed in the datasheet view.

Step 7: Refine and Modify the Query

  • If needed, you can further refine and modify the query by adjusting the criteria or adding additional fields.
  • Re-run the query to see updated results whenever changes are made.

Step 8: Save the Query

  • After finalizing the query, click on the File tab in the top left corner of the screen.
  • Select Save Object As and choose a name for your query. Click Save to save the query.

By following the step-by-step instructions provided above, you can create queries, specify criteria, and retrieve relevant data to meet your needs.

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