How do I Set up Automatic Replies in Outlook?

Automatic replies in Outlook can make it easier for you to communicate with colleagues, clients, and customers when you’re away from your computer. In this step-by-step guide, we’ll show you how to set up automatic replies in Outlook, providing specific commands for each step.

Step 1: Open Outlook:

  • Launch Microsoft Outlook on your computer.

Step 2: Access the File Menu:

  • Click on the “File” tab in the top left of the screen.

Step 3: Choose Automatic Replies:

  • In the “Info” section, click on the “Automatic Replies (Out of Office)” button.

Step 4: Choose your Settings:

  • In the “Automatic Replies” window, choose whether you want to send automatic replies inside or outside your organization.
  • Set the start and end times for your automatic replies, as well as the message you want to send.

Step 5: Customize your Message:

  • You can use the default message provided or create your own personalized message.
  • Click on the “Rules” or “Outside My Organization” tabs to set separate messages for specific groups.

Step 6: Save and Activate:

  • Once you are satisfied with your automatic reply settings, click on the “OK” button.
  • Your automatic replies are now set up and ready to be sent.

Step 7: Turn Automatic Replies off:

  • To turn off automatic replies, simply go back to the “Automatic Replies (Out of Office)” window and click on the “Turn off” button.


Setting up automatic replies in Outlook can help you stay connected while out of the office. By following these step-by-step instructions and utilizing the specific commands provided, you can easily set up customized automatic replies in Outlook. Ensure you keep everyone informed when you’re away from your desk. Start using this convenient feature today!

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