How do I et up and use Presenter Notes in PowerPoint for Guidance during a Presentation?

During a presentation, it’s important to have guidance and reminders to stay on track. PowerPoint offers a feature called Presenter Notes, which allows you to add helpful notes for each slide. In this step-by-step guide, we will show you how to set up and use Presenter Notes in PowerPoint to enhance your presentations.

Step 1: Open PowerPoint and Select a Presentation:

Launch PowerPoint and open the presentation you want to work on, or create a new one. Ensure that you are in the editing mode.

Step 2: Switch to the “Normal View” Mode:

Click on the “View” tab in the Ribbon menu, then select “Normal View”. This view allows you to see both the slide and the Presenter Notes section.

Normal View

Step 3: Activate the Notes Pane:

In the bottom section of the screen, locate the “Notes” pane. If it is not visible, click on the “Notes” button at the bottom of the PowerPoint window to activate it.

Notes Pane

Step 4: Add Presenter Notes:

For each slide, enter your helpful notes in the “Notes” pane. These notes can include key points, reminders, or prompts to guide your presentation.

Step 5: Customize the Notes Formatting (optional):

To enhance readability, you can format your Presenter Notes. For example, you can change the font size, style, or color. Use the formatting options available in the “Notes” pane’s toolbar to make adjustments.

Step 6: Preview Presenter Notes:

To ensure your notes are in place, switch to the “Presentation View” by clicking on the “Slide Show” tab in the Ribbon menu and selecting “From Beginning” or “From Current Slide”. This will display your slides with the corresponding Presenter Notes.

Step 7: Present with Slide Show + Notes:

During your presentation, ensure that you are in “Presentation View” mode. As you go through each slide, the corresponding Presenter Notes will be visible to you on your screen, while the audience only sees the slide.

Step 8: Practice and Refine:

Before presenting to a live audience, practice your presentation with the Presenter Notes. This will help you become familiar with the flow and content, allowing for smoother delivery.

Follow these step-by-step instructions to set up and use Presenter Notes effectively, and deliver confident and engaging presentations that impress your audience.

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