How do I Embed an Excel Spreadsheet in Word?

Embedding an Excel spreadsheet in a Word document allows you to incorporate live data and perform data analysis directly within your Word file. In this step-by-step guide, we will explain how to embed an Excel spreadsheet in Word.

Step 1: Open Microsoft Word and Excel:

  1. Launch Microsoft Word and create a new document.
  2. Open Microsoft Excel and have the spreadsheet ready that you want to embed.

Step 2: Select the Excel Spreadsheet:

  1. In Word, position the cursor where you want to insert the Excel spreadsheet.
  2. Navigate to the “Insert” tab and click on “Object” in the “Text” group.
  3. In the “Object” dialog box, select the “Create from File” tab.
  4. Click on “Browse” and locate the desired Excel spreadsheet file.

Step 3: Link or Embed the Spreadsheet:

  1. In the “Object” dialog box, you have two options:
    • Select “Link to file” to create a link between the Word document and the Excel file, ensuring any changes made to the Excel sheet reflect in Word.
    • Select “Display as icon” to embed the spreadsheet as an icon in Word, allowing you to open and edit it separately.
  2. Check the “Link” or “Display as icon” box as per your preference and click “OK“.

Step 4: Adjust the Embedded Spreadsheet:

  1. The embedded Excel spreadsheet will appear in the Word document.
  2. Resize and position the embedded spreadsheet using the sizing handles and alignment options.
  3. Double-click on the embedded spreadsheet to open and edit it if it was not embedded as an icon.

Step 5: Save and Update the Word Document:

  1. Save the Word document to preserve the embedded Excel spreadsheet.
  2. To update the embedded spreadsheet with any changes made in Excel, right-click on the embedded object and select “Update Link“.


Embedding an Excel spreadsheet in Word allows for seamless integration of live data and data analysis within your document. By following these steps, you can efficiently incorporate and manipulate spreadsheet data in Word, enhancing collaboration and workflow. Embedding Excel spreadsheets in Word is a valuable feature for professionals working with data.

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