How do I Create a Gantt Chart in Excel?

A Gantt chart is a useful tool for visual project planning and tracking. Microsoft Excel provides an efficient and straightforward way to create Gantt charts. In this step-by-step guide, we will explain how to create a Gantt chart in Excel.

Step 1: Enter project tasks and dates:

  1. Launch Microsoft Excel and create a new workbook.
  2. Enter the project tasks and their start and end dates in rows or columns. For example, list tasks in column A and dates in row 1.

Step 2: Insert a Stacked Bar Chart:

  1. Select the range of cells that include the task names and dates.
  2. Navigate to the “Insert” tab and select “Stacked Bar Chart“.
  3. A stacked bar chart should appear in your Excel workbook.

Step 3: Customize chart properties:

  1. Select the chart and navigate to the “Chart Design” tab.
  2. Using “Chart Styles” and “Chart Layouts” sections, customize the chart’s appearance.
  3. In the “Chart Title” section, give your chart a descriptive title.

Step 4: Enter progress data:

  1. Create a new column or row to enter project progress data.
  2. For example, enter the percentage of completion for each task for a specific date.
  3. Select the chart and click on “Update” in the “Chart Design” tab.

Step 5: Finalize and format the chart:

  1. Customize the chart further, such as by adding gridlines and a legend.
  2. Use the formatting options to improve readability, such as to highlight bars or add colors.
  3. Adjust the chart titles and labels as appropriate.

Step 6: Save and share:

  1. Save your Gantt chart with a recognizable name.
  2. To share with team members or stakeholders, export and share or print the chart.


Creating a Gantt chart in Excel is a straightforward process that can greatly assist in project planning and tracking. By following these steps, you can efficiently visualize your project timeline and easily monitor progress. Excel provides a user-friendly platform for creating and customizing Gantt charts, making it a valuable tool for project management.

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