How do I use the SmartArt Feature in Office Applications?

SmartArt is a feature in Microsoft Office applications that allows users to create professional-looking graphics and diagrams. In this step-by-step guide, we’ll show you how to use the SmartArt feature in Office applications.

Step 1: Open an Office Application

  • Open the Microsoft Office application of your choice, such as Word or PowerPoint.

Step 2: Create a New Document

  • Create a new document or open an existing one.
  • Navigate to the “Insert” tab in the ribbon.

Step 3: Select the SmartArt Icon

  • Click on the “SmartArt” icon in the “Illustrations” section of the ribbon.
  • A gallery of SmartArt options will appear.

Step 4: Choose a SmartArt Graphic

  • Select the type of SmartArt graphic you want to create from the gallery.
  • The gallery includes various categories, such as hierarchy, process, and relationship diagrams.

Step 5: Add Text and Customize

  • After selecting a SmartArt graphic, a placeholder graphic will appear.
  • Replace the placeholder text with your own text by clicking on it and typing.
  • Customize the SmartArt graphic by changing its colors, styles, and layout, using the “SmartArt Tools” section that appears on the ribbon when the SmartArt graphic is selected.

Step 6: Rearrange and Adjust

  • To rearrange the SmartArt graphic, click on the graphic once to select it.
  • Use the “Move Up” or “Move Down” arrows in the “SmartArt Tools” section to adjust the layout.
  • Use the “Promote” or “Demote” arrows to adjust the hierarchy level.

Step 7: Add Pictures

  • To add pictures to your SmartArt graphic, select the shape where you want to insert the picture.
  • Navigate to the “SmartArt Tools” tab in the ribbon and click on “Add Shape”.
  • Choose the “Picture” option to insert an image from your computer or an online source.

Step 8: Save and Export

  • Once you’ve created your SmartArt graphic, save your document.
  • If needed, export it as a PDF or image to share it with others.


SmartArt is an excellent feature in Office applications that allows you to create professional-looking graphics and diagrams with ease. By following these simple steps, you can make your presentations, documents, and reports more visual and engaging.

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