Running queries in Microsoft Access allows you to retrieve and analyze data from your database. In this step-by-step guide, we will walk you through the process of running queries in Microsoft Access.
Step 1: Launch Microsoft Access and Open Your Database
- Click on the Microsoft Access icon on your desktop or search for it in the Start menu to launch the application.
- Open the database that contains the table(s) you want to run queries on.
Step 2: Navigate to the “Queries” Tab
- In the main navigation pane, click on the “Queries” tab.
- This will display a list of existing queries in your database.
Step 3: Create a New Query
- Click on the “New” button in the Queries tab to create a new query.
- This will open the Query Design view.
Step 4: Select Tables to Query
- In the Query Design view, click on the “Add Tables” button to select the table(s) you want to run queries on.
- Select the desired table(s) from the list and click on “Add“.
Step 5: Specify Query Criteria and Fields
- In the Query Design view, you can specify the criteria for your query.
- Click on the fields you want to include in the query to add them to the query design grid.
- Set the criteria for each field by specifying conditions, such as “Equals“, “Greater Than“, or “Contains“.
Step 6: Run the Query
- Once you have set up the query criteria and selected the fields, click on the “Run” button in the Design tab.
- The query results will be displayed in the datasheet view.
Step 7: Refine and Modify the Query
- If needed, you can further refine and modify the query by adjusting the criteria or adding additional fields.
- Re-run the query to see updated results whenever changes are made.
Step 8: Save the Query
- After finalizing the query, click on the File tab in the top left corner of the screen.
- Select Save Object As and choose a name for your query. Click Save to save the query.
By following the step-by-step instructions provided above, you can create queries, specify criteria, and retrieve relevant data to meet your needs.
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