To Mark an email as confidential in Outlook is a crucial step to ensure sensitive information is treated with the appropriate level of privacy. Here’s a detailed guide to help you achieve this in a few easy steps.
Step 1: Open Outlook
- Launch Outlook: Open the Microsoft Outlook application on your computer or through Office 365 online.
- Sign In: Ensure you are signed into your account using your credentials.
Step 2: Create a New Email
- Compose a New Email: Click on the “New Email” button located in the Ribbon at the top of the Outlook window.
- On a desktop, this button is normally on the Home tab.
- In Outlook Web, you can find it in the “New message” section.
Step 3: Set the Sensitivity Level
- Access Properties Window:
- In the new email window, click on the “Tags” section in the Ribbon.
- Click on “More options” (…), usually found at the bottom right of the Tags group to open more settings.
- Open Properties:
- Select “Properties” from the dropdown.
- Alternatively, you can go to the “Options” tab in the Ribbon and click on the dialog box launcher in the “More Options” group.
- Choose Sensitivity Level: In the “Properties” window:
- In the “Settings” section, locate the “Sensitivity” dropdown.
- Choose “Confidential” from the options available (Normal, Personal, Private, Confidential).
Step 4: Address and Compose Your Email
- Add Recipients: Enter the email addresses of your recipients in the “To,” “Cc,” or “Bcc” fields.
- Add a Subject: Enter a relevant subject line in the “Subject” field, indicating the nature of the email if necessary.
- Draft Your Message: Compose your email content in the body section. Ensure the confidentiality level aligns with the sensitivity of the information being shared.
Step 5: Send the Email
- Review Your Email: Double-check the recipients, subject, and body for accuracy.
- Send the Email: Click on the “Send” button to dispatch your confidential email.
Step 6: Verify Sensitivity Setting
- Check Sent Items: Navigate to the “Sent Items” folder to verify that your email was sent with the correct sensitivity label.
- Open the Sent Email:
- Open the email you just sent.
- Check the top bar of the email window to ensure it indicates “Confidential.”
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