How do you Mark an Email as Confidential in Outlook?

To Mark an email as confidential in Outlook is a crucial step to ensure sensitive information is treated with the appropriate level of privacy. Here’s a detailed guide to help you achieve this in a few easy steps.

Step 1: Open Outlook

1. Launch Outlook: Open the Microsoft Outlook application on your computer or through Office 365 online.
2. Sign In: Ensure you are signed into your account using your credentials.

Step 2: Create a New Email

1. Compose a New Email: Click on the “New Email” button located in the Ribbon at the top of the Outlook window.
   • On a desktop, this button is normally on the Home tab.
   • In Outlook Web, you can find it in the “New message” section.

Step 3: Set the Sensitivity Level

1. Access Properties Window:
   • In the new email window, click on the “Tags” section in the Ribbon.
   • Click on “More options” (…), usually found at the bottom right of the Tags group to open more settings.
2. Open Properties:
   • Select “Properties” from the dropdown.
   • Alternatively, you can go to the “Options” tab in the Ribbon and click on the dialog box launcher in the “More Options” group.
3. Choose Sensitivity Level: In the “Properties” window:
   • In the “Settings” section, locate the “Sensitivity” dropdown.
   • Choose “Confidential” from the options available (Normal, Personal, Private, Confidential).

Step 4: Address and Compose Your Email

1. Add Recipients: Enter the email addresses of your recipients in the “To,” “Cc,” or “Bcc” fields.
2. Add a Subject: Enter a relevant subject line in the “Subject” field, indicating the nature of the email if necessary.
3. Draft Your Message: Compose your email content in the body section. Ensure the confidentiality level aligns with the sensitivity of the information being shared.

Step 5: Send the Email

1. Review Your Email: Double-check the recipients, subject, and body for accuracy.
2. Send the Email: Click on the “Send” button to dispatch your confidential email.

Step 6: Verify Sensitivity Setting

1. Check Sent Items: Navigate to the “Sent Items” folder to verify that your email was sent with the correct sensitivity label.
2. Open the Sent Email:
   • Open the email you just sent.
   • Check the top bar of the email window to ensure it indicates “Confidential.”

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