How do I Track Changes in Excel?

Tracking changes in Excel can be immensely helpful, especially when collaborating on spreadsheets or reviewing data. In this step-by-step guide, we will show you how to track changes, view and accept/reject them, ensuring a streamlined and transparent workflow.

Step 1: Enable the Track Changes feature:

  • Open the Excel workbook you want to track changes in.
  • Go to the “Review” tab in the Excel ribbon.
  • Click on the “Track Changes” button.

Step 2: Choose the types of changes to track:

  • In the Track Changes dialog box, select the options you want to track, such as “Changes made by more than one person” or “Changes on the sheet”.

Step 3: Specify where to highlight changes:

  • Choose how Excel should visually highlight the changes.
  • In the Track Changes dialog box, click on the “Highlight Changes” button.
  • Check the box for “Highlight changes on screen”.
  • Optionally, select a different color to highlight the changes.

Step 4: Set the tracking range:

  • Determine the range of your worksheet to track changes.
  • In the Track Changes dialog box, click on the “When” drop-down menu.
  • Select the appropriate option based on your needs, whether “All” or “Since I last saved”.

Step 5: Review and navigate changes:

  • Excel will highlight the changes made by other users or yourself based on the settings you defined.
  • Use the “Previous” and “Next” buttons in the Track Changes toolbar to navigate through the highlighted changes.

Step 6: View detailed change history:

  • To see detailed information about a change, select a cell that has been modified.
  • In the Track Changes toolbar, click on the “Highlight Changes” button.
  • Click on the “List changes on a new sheet” option.
  • Excel will create a new sheet listing out each change, who made it, and other relevant details.

Step 7: Accept or reject changes:

  • After reviewing the tracked changes, decide whether to accept or reject them.
  • In the Track Changes toolbar, use the “Accept” or “Reject” buttons to take action on individual changes.
  • Alternatively, use the “Accept All” or “Reject All” options to apply the decision to all changes.

Step 8: Share the workbook with others:

  • Once you have accepted or rejected the changes, it’s essential to share the workbook with collaborators.
  • Go to the “Review” tab in the Excel ribbon.
  • Click on the “Share Workbook” button.
  • Follow the prompts to collaborate with others using online storage or a shared network location.


Tracking changes in Excel allows for enhanced collaboration and transparency in spreadsheet management. By following these step-by-step instructions, you can enable, review, and accept/reject changes, ensuring a streamlined workflow and maintaining data integrity. Implement these techniques to effectively track changes in Excel and improve your collaborative efforts.

Get Microsoft Office from our website. Enjoy affordable prices and enhance your productivity with the leading suite today.

Leave a Reply