How do I Add Captions or Subtitles to a Video in PowerPoint?

Adding captions or subtitles to a video in PowerPoint is a great way to make your presentations more accessible and inclusive. Follow these step-by-step instructions to add captions or subtitles to a video:

Step 1: Insert a Video

  • Open PowerPoint and navigate to the slide where you want to insert the video.
  • Click on the “Insert” tab in the top menu bar.
  • Select the “Video” button, and choose whether you want to insert a video from your computer or from an online source.

Step 2: Access the Video Options

  • With the video selected, a new “Video Format” tab will appear on the menu bar.
  • Click on the “Video Format” tab to access the video options.

Step 3: Open the Captions Panel

  • In the “Video Format” tab, locate the “Captions” group.
  • Click on the “Captions” button, and then select “Add Captions”.

Step 4: Enter and Format the Captions

  • A captions panel will open on the right side of the PowerPoint window.
  • Click on the “New caption” button to add a new caption.
  • Enter the text of the caption in the provided field.
  • Use the additional options in the captions panel to format the text, such as changing the font, color, size, or position of the captions.

Step 5: Set Timing for the Captions

  • After entering the captions, you need to set the timing for each caption to appear in sync with the video.
  • Use the slider in the captions panel to navigate to the point in the video where you want the caption to appear.
  • Click on the “Add timestamp” button to set the timing for the current caption.

Step 6: Repeat Steps 4 and 5

  • Continue adding captions and setting their timing for the entire duration of the video.
  • Modify the formatting and timing as needed until all the captions are in place.

Step 7: Save and Test the Presentation

  • Save your PowerPoint presentation to preserve the caption settings.
  • Play the video within the presentation to ensure the captions or subtitles appear at the correct times and are formatted as desired.
  • Make any additional adjustments if necessary.

Adding captions or subtitles to a video in PowerPoint enhances accessibility and engagement for your audience. It allows those with hearing impairments or language difficulties to follow along with the video content effectively. By following these simple steps, you can create inclusive presentations that cater to a wider audience.

Note: The steps mentioned above are based on Microsoft PowerPoint 365. The menu and options may vary slightly in different versions of PowerPoint.

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