How do I Add Alt Text to Images in Word?

Adding alt text to images in Word is crucial for improving accessibility and making your documents inclusive for visually impaired readers. In this step-by-step guide, we will show you how to add alt text to images in Word.

Step 1: Open your Word Document:

• Launch Word on your computer.
• Open the document that contains the images you want to add alt text to.

Step 2: Select the Image:

• Click on the image you want to add alt text to.
• The image should now be selected, indicated by the selection handles around it.

Step 3: Right-click and Choose “Edit Alt Text”:

• Right-click on the selected image.
• A context menu will appear.
• Choose “Edit Alt Text” from the menu.

Step 4: Add Alt Text:

• In the “Alt Text” pane that appears on the right side of the screen, enter the alt text for your image.
• Provide a concise and descriptive text that conveys the meaning or purpose of the image.
• Use proper grammar and punctuation to ensure clarity.

Step 5: Specify an Image Title (Optional):

• In the “Alt Text” pane, you also have the option to add an image title.
• An image title is typically displayed as a tooltip when hovering over the image.
• Enter a title that provides additional context or clarification for the image, if necessary.

Step 6: Check the Description:

• As you enter the alt text, Word will provide a live preview of how the image description will appear to assistive technology users.
• Review the description to ensure it accurately represents the image and provides sufficient information.

Step 7: Apply Alt Text to Additional Images (If Needed):

• Repeat steps 2 to 6 for any other images in your document that require alt text.

Step 8: Save your Document:

• After adding alt text to all the necessary images, save your Word document to preserve the changes.

Step 9: Test Accessibility (Optional):

• To ensure the accessibility of your document, consider running an accessibility checker.
• In Word, go to the “File” tab, click on “Info,” and then choose “Check for Issues.” From there, select “Check Accessibility.”

Conclusion:

By following these step-by-step instructions, you can easily add alt text to images in Word, improving accessibility and ensuring that visually impaired readers can understand and engage with your document. Make your documents inclusive and enhance the accessibility of your content by including descriptive alt text for images in Word.

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