How do I Add a Header and Footer in Excel?

Headers and footers in Excel allow you to add important information, such as page numbers, document titles, and company logos, to your spreadsheets. In this blog post, we will provide you with step-by-step instructions on how to add a header and footer in Excel, along with specific commands for each step.

Step 1: Open Excel and select your worksheet

  • Launch Microsoft Excel on your computer.
  • Open the worksheet in which you want to add a header and footer.

Step 2: Go to the “Insert” tab

  • Look for the “Insert” tab at the top of the Excel window.
  • Click on the “Insert” tab to access the various options.

Step 3: Click on the “Header & Footer” button

  • In the “Insert” tab, locate the “Header & Footer” button.
  • Click on the “Header & Footer” button to open the header and footer design view.

Step 4: Customize the header and footer

  • In the header and footer design view, you can customize both the header and footer separately.
  • To add preset information such as the page number or file path, click on the respective options in the design view.
  • To add custom text, click on the header or footer section and start typing.
  • To format the font, size, and alignment of the text, use the options available in the “Header & Footer Tools” toolbar that appears when you click on the header or footer.

Step 5: Insert page numbers and other elements

  • To insert page numbers, click on the “Page Number” option in the “Header & Footer Tools” toolbar.
  • Select the desired position and format for your page numbers.
  • Additionally, you can insert other elements such as the document title, date, time, and company logo using the options available in the toolbar.

Step 6: Preview and adjust your header and footer

  • Once you have customized your header and footer, click on the “Close Header and Footer” button in the “Header & Footer Tools” toolbar to exit the design view.
  • You can preview your header and footer by switching to the Page Layout view or Print Preview view.
  • If any adjustments are needed, repeat steps 3 to 5 to make the necessary changes.

Step 7: Save your workbook

  • Once you are satisfied with the header and footer, save your workbook by clicking on the “File” tab in Excel and selecting the “Save” option.
  • Choose a location to save your workbook, provide a name, and click “Save”.


Adding a header and footer in Excel allows you to include important information and enhance the professional appearance of your spreadsheets. By following these step-by-step instructions and using the specific commands provided, you can effortlessly add, customize, and preview your headers and footers in Excel. Make your spreadsheets more informative and visually appealing with this handy feature.

Get Microsoft Office from our website. Enjoy affordable prices and enhance your productivity with the leading suite today.

Leave a Reply