How can I Track Changes and Comments in a Word Document?

Microsoft Word offers a powerful collaboration feature that allows you to track changes and add comments in a document. In this step-by-step guide, we will explore how to track changes and add comments in a Word document.

Step 1: Open the Document:

• Launch Microsoft Word and open the document you want to work on.

Step 2: Enable Track Changes:

• Click on the “Review” tab in the ribbon at the top of the Word window.
• In the “Tracking” section, click on the “Track Changes” button to enable it.

Step 3: Make Changes to the Document:

• Start making changes to the document, such as inserting or deleting text.

Step 4: View Changes:

• As you make changes, Word will track and mark them with different colors and formatting.
• Review the changes by navigating through the document.

Step 5: Add Comments:

• To add a comment, select the text or location where you want to leave the comment.
• Click on the “New Comment” button in the “Comments” section of the “Review” tab.
• Type your comment in the comment pane that appears on the right side of the Word window.

Step 6: Reply to Comments:

• If someone has already added a comment, you can reply to it by typing in the comment pane under their comment.

Step 7: Resolve or Delete Comments:

• To resolve a comment, right-click on it and select “Resolve”. This removes it from the visible comments but keeps it in the document’s history.
• To delete a comment permanently, right-click on it and select “Delete Comment”.

Step 8: Accept or Reject Changes:

• In the “Changes” section of the “Review” tab, you can choose to accept or reject individual changes or accept all changes at once.

Step 9: Save the Document:

• Once you have reviewed the changes and comments, save the document to keep the tracked changes and comments.

By following the step-by-step instructions in this guide, you can easily enable track changes, annotate comments, and review or accept/reject changes in Word.

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