How do you Print Slides with Notes in PowerPoint?

Printing slides with notes can be incredibly useful for both presenters and audience members, providing a handy reference without cluttering the slides themselves. Follow this step-by-step guide to learn how to print slides with notes in PowerPoint.

Step 1: Open Your PowerPoint Presentation

Begin by opening the PowerPoint presentation you wish to print with notes.

• Command: Double-click the PowerPoint app icon, then go to File > Open and select your presentation file.

Step 2: Navigate to the Print Settings

Access the print settings to configure how you want your slides and notes to be printed.

• Command: Click on the File tab in the Ribbon and select Print from the dropdown menu.

Step 3: Select the Printer

Ensure the correct printer is selected for the job.

• Command: Under the Printer dropdown, choose the printer you intend to use.

Step 4: Access the Layout Options

Adjust the layout to print slides with notes.

• Command: In the Settings section, click on the first dropdown that usually shows Full Page Slides. From the dropdown menu, select Notes Pages.

Step 5: Set Print Range

Decide whether you want to print all slides, a selection of slides, or specific slides.

• Command: In the Settings section, click the Print All Slides dropdown to choose between Print All Slides, Print Selection, or Print Current Slide.

Step 6: Configure Other Print Settings

Customize additional aspects such as collation, color, and the number of copies.

• Command: Adjust the settings for Copies, Collated, Color, and orientation (Portrait or Landscape) to match your preferences.

Step 7: Preview Your Notes Pages

Verify that the notes are properly formatted and will print as intended.

• Command: Use the preview pane on the right side of the Print window to view how your notes pages will look once printed.

Step 8: Print the Slides with Notes

Complete the process by sending the document to print.

• Command: Click the Print button at the top of the print options window to start printing your slides with notes.

Step 9: Save Print Settings (Optional)

If you frequently print slides with notes, you may wish to save these settings for future use.

• Command: Depending on your system, you can save settings as a preset by selecting Save As in the File tab and choosing the appropriate preset options.

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